Vantage Point: Why Do the Research?

A 199Kb PDF of this article as it appeared in the magazine complete with images is available by clicking HERE

A number of years ago I was giving a seminar on how to do legal research when a gentleman in the audience suddenly interrupted with loud disdain. "Why should surveyors know how to do this, anyway? I can just hire a paralegal to do it for me." At first taken aback (since there were other programs he could have attended instead of mine), I replied with my own question: "How will you know what to ask for if you don’t have at least some background? Yes, you can hire someone else to do the legwork for you, but you can reduce your out-ofpocket expenses if you have some idea of what you really need."

Perhaps I am in the minority, having always preformed my own legal research, but I see the need to understand legal materials in the same way as I see the need to understand GPS even if I hire someone else to perform the mechanics for me. How can I know what to ask for and know if I’m getting what I really need if I don’t have at least some background? The ability to contractually specify to a consultant the purpose and the approach for my project requires at least enough familiarity to know that what I’m requesting is appropriate to my real needs.

When I applied to take my first surveying licensing exam, the State Board sent out a single double-sided sheet of paper with a few regulations on it that were presumably the sum total of the legal knowledge necessary. Somehow the rules about responsible charge and proper format of a title block did not seem all-inclusive to me. Surely there were other legal matters affecting the practice of surveying. So I set out to visit the law library in a local college, and soon found myself overwhelmed by all there was to know. Incidentally, law librarians are generally quite happy to help guide novices with this kind of hands-on, hard copy research.

What was it I was looking for? I didn’t really know at first, but starting in the index volumes I found far more than what the State Board had forwarded. I also learned the difference between statutes (which are created by legislative bodies, whether state or federal) and regulations or rules (which are created by the agencies that statutes have established). For example, the laws creating our State Boards are statutes, while the rules issued by the State Boards are administrative regulations. These materials are indexed and filed separately.

The practice of every design professional–including surveyors, geomaticians, or whatever else we choose to call ourselves–is intimately tied to the law. To begin with, the very scope of legal and proper practice is defined by statute in each of the individual states. There is no better way to be sure one is doing all that is permitted by law and avoiding all that would constitute malpractice or negligence than to find and read the laws defining practice and misconduct.

Secondly, we are involved in the legal bond between client and professional known as the contract. Statutes, administrative regulations, and case law clarify what should be in a contract to make it legally binding, and we can learn by the mistakes of others drawn into court battles how best to avoid pitfalls.

Finally, we may be called to court as defendants, professional witnesses, or expert witnesses. Attorneys are educated in generalities, and therefore often must rely upon specialists to assist them in specific areas. Surveyors may then be called upon as "expert witnesses", to comment on the facts but not on the issues of laws. As experts, we guide attorneys to the most useful laws and cases, and suggest lines of questioning to them that may assist in drawing out the facts of a case.

Currently we have more convenient means to access a variety of legal materials than when I first walked through the law library doors all those years ago. The Internet provides a range of materials for every state, some accessible for no cost, some accessible only by paid subscription. While there is great advantage in this accessibility, there is also danger of error, outdated information, and omitted material. For instance, more than once I have started reading a case on line, only to find that typographical errors have made parts incomprehensible (likely a result of off-shoring the transcription) or parts have been left out–like the last sentence stating the court’s conclusion. I have also sometimes found that on-line statutes and regulations have been superseded and are no longer in effect, relating to how (in)frequently the website is updated. And finally, important portions of case law are routinely omitted from on-line viewing: diagrams, maps, and appendices. Instead, the cases are likely to say, "see illustration in original", meaning a trip to the library is still necessary.

The law affects what we do and how we do it, touching our professionalism, business practice, and technical practice. Take just one aspect of surveying: land development. A non-exhaustive list what legal materials tell us includes:
Acceptable zoned land use
Minimum lot size, setbacks, building size and height, and impervious cover
Environmental land use restrictions: floodplains, limestone, tidelands, steep slopes, wetlands, protected areas
Water district restrictions
Road access–existing and reserved rights
Setbacks to protect solar easement rights of adjoiners
The limit of professional services that a surveyor can provide in the state where the development is to be accomplished
Appropriate contractual content to define the surveyor’s responsibilities and limit liabilities

Returning to the gentleman who preferred to hire a paralegal than to search out this information for himself: it is only the practice of research that teaches the most effective means to phrase a question. Without that experience, a question posed to a contracted researcher may yield no information, less than what is needed, more than what is needed, or in an irrelevant vein. Unless the researcher has some background in surveying, it is more efficient–and more important, more self-educating–to do the work ourselves.

Wendy Lathrop is licensed as a Professional Land Surveyor in NJ, PA, DE, and MD, and has been involved since 1974 in surveying projects ranging from construction to boundary to environmental land use disputes. She is a Professional Planner in NJ, and a Certified Floodplain Manager through ASFPM.

Examples of what the law can tell us

Defined scope of professional surveying practice
Standard of care
Ethical standards
Definitions of malpractice and misconduct
Rules of evidence regarding expert testimony

Business practice
Business formation
Tax schedules
Employee relations (including EEO and ADA requirements)
Contracts and agreements
Rules of evidence relating to record keeping
Mechanics liens
Small claims court actions

Technical practice
State plane coordinate system
Calibration of instruments
Contents of maps and plats
Monuments — acceptable materials and dimensions, where to set them, recording their location
Filing maps, deeds, and other records
Rules of evidence regarding boundaries and monuments

What is included in some of the legal materials
Legislative material (statutes & ordinances)

Definitions of terms
Definition of legal practice
Standards of practice
Elements of contracts

Administrative rules and regulations
Standards of practice
Business standards
Environmental practice
Land use

Judicial sources
Rules of evidence
Explanation of terms
Explanations of what laws mean (interpretation by application to certain fact scenarios)

A 199Kb PDF of this article as it appeared in the magazine complete with images is available by clicking HERE

About the Author

Wendy Lathrop, PLS, CFM

Wendy Lathrop is licensed as a Professional Land Surveyor in New Jersey, Pennsylvania, Delaware, and Maryland, and as a Professional Planner in New Jersey. She is also a Certified Floodplain Manager (CFM) through the Association of State Flood Plain Managers She holds a Master's degree in Environmental Policy, and has been involved since 1974 in surveying projects ranging from construction to boundary to environmental land use disputes. Wendy has taught courses at Mercer County College (New Jersey), Penn State University, and Drexel University, and also speaks across the US on surveying topics ranging from boundary to business to technical issues. She has been writing articles for surveyors since 1983. In 2005 Wendy bought and re-organized Cadastral Consulting, LLC, which provides continuing education courses for surveyors. Wendy represented the American Congress on Surveying and Mapping the Technical Mapping Advisory Council to the Federal Emergency Management Agency for the full five years of that advisory group's appointment, from 1995 through 2000. She was a panel member of the National Academy of Public Administration's study of US Geographic Information resources from December 1996 through September 1997, culminating in a NAPA-produced report entitled "Geographic Information for the 21st Century: Building a Strategy for the Nation". Wendy is a past President of the New Jersey Society of Professional Land Surveyors and of the National Society of Professional Surveyors. Contact Wendy Article List Below